Driver Qualification File Management Software

Simplify Compliance with Driver Qualification File Management Software

Manage all your Driver Qualification Files (DQFs) in one place and simplify the process of collecting and accessing important driver documents.

See how it Works
A man in a denim shirt and cap looks at his phone. Overlaid text alerts about MVR Activity and a Medical Certificate expiring in seven days are visible.

Take Control of Your Fleet’s Compliance

Managing driver files manually can lead to errors and missing files, putting your fleet at risk of compliance issues. Non-compliance fines can add up quickly, affecting your fleet’s bottom line and overall operational efficiency.

File Manager screenshot showing three documents with compliance statuses: compliant, needs review, and non-compliant. Includes a file attachment window with a browse option.

Streamlined DQF Management

A User-Friendly Tool to Stay Compliant and Audit-Ready

Our DQF Management solution offers several key benefits that make managing driver documents easier and more efficient.

Convert all your paper documents into digital format. Upload, store, and access driver qualification files electronically and reduce the risk of lost or misplaced paperwork.

Stay on top of critical deadlines and file renewals. Monitor expiration dates and receive timely reminders to stay prepared for upcoming renewals.

Identify which Driver Qualification Files (DQFs) require attention or are non-compliant. Get a clear view of documents that are nearing expiration or are incomplete.

A truck driver stands in front of two large trucks, holding a key. The image overlay shows a file upload interface for adding a Driver Qualification File.
Man in a blue cap stands in front of a truck. Overlay shows MVR monitoring alert: Insurance Expiration with progress of 52 out of 62 alerts reviewed at 84%.
A man in a blue cap and overalls holds a tablet. Notifications display medical certificate expires in 30 days and license status: 124 active, 13 expired. A tractor is in the background.

See how our customers have transformed their safety programs

One of the things I most value are the nearly instant MVR reports. This prevents a bottleneck of the recruiting process and allows me to determine if there are disqualifying issues before incurring the expense of the criminal background check.
Green Lawn Fertilizing
Risk Manager
The absolute best result is the employees love this service. They will send me thank you notes telling me they had no idea their license was suspended. It’s been great for morale. I expected them to get defensive, but I was wrong!
Reedy Creek
Risk Manager
Embark Safety’s MVR system provides instant and convenience access to MVRs. We use the system to conduct our commercial drivers’ annual MVR checks, and to verify the driving history of new employees.
Tech Systems
Vice President

Driver Qualification File Management FAQs

Still have questions?

Let us know if you have other questions or are interested in learning more.

A Driver Qualification File (DQF) is a collection of records that employers are required to maintain for each driver in their fleet to ensure compliance with the Federal Motor Carrier Safety Administration (FMCSA) regulations. It contains essential information about a driver’s qualifications, including their medical certifications, driving history, background checks, training records, and other documents that verify they meet legal and safety standards to operate commercial vehicles.

According to the Federal Motor Carrier Safety Administration (FMCSA) regulations, carriers can maintain and access driver qualification records digitally. Additionally, with offsite audits on the rise, digital recordkeeping is essential for quick access and seamless audit processes.

Yes, you can set reminders 30, 60, and 90 days in advance for file renewals, ensuring your driver documentation stays up-to-date and audit-ready.

Ready to simplify of your driver qualification file management?

Discover how our software can make a difference for your fleet.

Get Started Now